Government Relation And Administrative Assistant

Soundlines Group - Dubai
Type: Full-time, Contract

Summery:

Tracking of employees annual leave records. Update employee data files & register when renewal or extension to be done. Other task required by the Line Manager.

Job Details:

We are currently looking for an experienced Government Relation and Administrative Assistant to join in our organization to perform administrative tasks and provide high-level business support. This role will assist the Operation and Government Relationship Manager.

RESPONSIBILITIES:

Establish and maintain record-keeping system for company documents, employee files, contracts etc.Assist Government Relations Manager in all Employment Visa related taskHandle and keep records of petty cash expenses of Government Relations DepartmentKnowledge in UAE Labor law most importantly on Immigration rules and regulationMaintaining of all reports/records pertaining to Government Documents processingAssist HR with recruiting and on- and off-boarding-related dutiesShe/He will report to Operations and Government Relationship ManagerWith knowledge in handling the payroll, compensation and benefits, administrative supportKnowledge in procedures including scheduling interviews for applicants, writing email correspondence, managing visitorsMaintain the highest level of confidentiality and professionalism SkillsTracking of employees annual leave recordsFinal exit records dateEmployees insurance details (addition, deletion, and renewal)Coordinate with all camp in-charges and Insurance companies for employees medical/hospitals/clinic issuesReceives and coordinates requests for leave and other absencesEmployees accommodation expiry and renewal trackingMaintaining employee records (Live Register with expiry) and personnel files (Passport, Visa, MOHRE Contract & JOB Offer Letter, Insurances (WC & General), EID copies etc.)Update employee data files & register when renewal or extension to be done.Assisting PRO for visa process/Visa Renewal and visa cancellation process. Visa application documents to be collected and maintained from Operations/Recruitment teamNotify operation dept. for visa renewal, passport renewal prior to expiryCoordinate with operation team for visa medical & EID fingerprint activitiesEmployee Data managementOther task required by the Line ManagerA minimum of three years" experience in a similar positionStrong interpersonal, organizational, planning, and problem-solving skillsExcellent written and verbal communication skills in EnglishProficiency in Microsoft OfficeAbility to manage multiple tasks simultaneously, work under pressure, and meet deadlinesAbility to work independently

Contract length: 24 months

Full-time, Contract

Salary: AED3,000.00 - AED3,500.00 per month

Experience:

administrative assistant: 3 years (Preferred)

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